Grants

Guidelines: 

• Grant request applications are due by the 15th of the month to be considered at that month's Grants Committee meeting. 
• If the grant is requesting money to support an event, it must take place on or after the first of the month following the application deadline. For example, a grant request for an event on or after April 1 must be submitted by the March 15 deadline. 
• Applications received after the 15th will be considered at the Grants Committee meeting held the following month. 
• The last grant application deadline for the 2024-25 membership year will be April 15.
• The deadline in December will be earlier due to the holidays. The December 2024 deadline is Friday, December 6. 
• The maximum amount that will be considered for an individual grant is $5,000. 
• Applications for any amount over $3,000, if approved by the Grants Committee, must also be approved by the SCSC Governing Board. 
• An organization may apply for up to three grants per year, for a maximum total amount of $7,500. 
• Prior grants must be reconciled before an additional request can be approved (see below). 
• SCSC cannot provide funds to individuals, only to organizations. 
• Funds will be distributed in US dollars. 

Required: 

Please submit your budget with your application.

Considerations:

SCSC uses a fair lodging formula for lodging. We provide up to $50 per night per participant, no single rooms (unless for adult chaperones of minor children) or 85% of the total housing/lodging cost, whichever is less. These amounts are the maximum that can be approved and are not guaranteed amounts.

SCSC will provide for food or catering if it’s included in the room fare and/or if the organization can prove that the food purchased will benefit the greater Stuttgart community. Alcohol not included.

Grant awards WILL NOT be considered for the following:

• To support administrative activities of the organization (insurance fees, accounting costs, membership dues, etc.)
  
• Food/catering purchases that do not benefit the greater Stuttgart community. Alcohol purchases cannot be funded.
• To support an organization or individual not connected to the Stuttgart community
  
• “Hail and Farewells” 
  
• Items to be given to individuals (includes gifts, shirts, uniforms, awards)
  
• To support a charitable event or funds to be donated by the requesting organization, including scholarships
  
• Items normally covered in DoDDS budget (i.e tables, equipment, sporting gear necessary to support a team, books, etc.)

SCSC does not reimburse for items already purchased or for events which have already taken place.

Reconciliation: 

SCSC requests proof that funds were used in the way they were intended. This can be a picture of the event, simple receipts and/or a letter explaining how the money was spent and who it impacted. Please send this information to the Grants Chair so we can share with the community!